Environmental Health and Safety

DEA Controlled Substances

Millie Tran, Biosafety Officer, 619-594-2865 <mdizon@mail.sdsu.edu>

Procedure for the Use of Controlled Substances in Research and Instruction

Acquisition and Use Procedures:
Record Keeping Procedures for Controlled Substances

a) Individual researchers or faculty must adequately document all controlled substance usage, waste, and damaged material. Each time a quantity of a drug is taken from stock, an entry is to be made in the Controlled Substance Disposition Record (CSDR, Appendix 8). This form notes the date, quantity used, quantity wasted, and the signature of the individual authorized to handle the controlled substance.

b) Any time supplies are wasted, this information must be documented on the CSDR. A second authorized person, listed on the Controlled Substance Use Authorization Application form (Appendix 2) or Controlled Substance Use Authorization Update (Appendix 3), must verify witnessing the wastage by signing their name in the verification column of the CSDR. “Wasting” of supplies may only occur if small quantities of the substance removed from the original container have become contaminated or have otherwise become unusable. Materials are generally wasted into the sanitary sewer. “Disposal” of controlled substances applies to generally larger quantities of unused drugs that have expired or are no longer required or authorized. See Section F.5 (d) for disposal requirements.

c) An accurate perpetual balance for each controlled substance container is to be maintained at all times on the CSDR.

d) If there is not enough space on the original CSDR to account for all dispensing of a given substance, additional copies are to be properly completed and attached to the original CSDR. CSDR for each drug are to be returned to EH&S after research has been completed (whether or not unused portions of the substances remain), or when all the supply of the drug has been used. The total number of sheets is to be indicated at the bottom of all CSDR forms. Empty containers of controlled substances are also to be returned to EH&S.

e) Separate, more detailed laboratory records may be used to record other information pertinent to administration of the drugs, such as the observed effects caused by the drug, other related procedures, etc. The CSDR may serve as a useful experimental record, but remember that only copies of the CSDR will be kept by the researcher, since the original is to be forwarded to EH&S at the end of the authorized use for the drug.