DEA Controlled Substances: Ordering Procedures

Controlled substances are usually ordered from a vendor licensed to sell the drugs, but are also sometimes received from certain governmental or other agencies that dispense drugs for research purposes at no charge.

Obtain a USE AUTHORIZATION CERTIFICATE from EH&S. See Section F.1 above.
Complete and submit a Controlled Substances Purchase Request (Appendix 4) to EH&S.
Submit a Foundation Purchase Requisition Form or SDSU Purchase Requisition Form , whichever department handles the finances of your research or instruction. (This is the usual Purchase Order Request form used for all other campus purchases, and is in addition to the Controlled Substance Purchase Request [Appendix 4] which is sent to EH&S.)
After your Controlled Substance Purchase Request (Appendix 4) is approved by EH&S, a signed copy will be sent to you. The original will be sent to the SDSU or Foundation Procurement Department, along with copies of a filled-out DEA Form 222 and the DEA Registration Certificate under which the drug will be purchased and used. (NOTE: Procurement Departments are not to process Purchase Request forms until a signed Controlled Substance Purchase Request form has been received from EH&S, along with the DEA 222 form and Registration Certificate copy.)

(b) To order controlled substances from a supplier other than a licensed vendor, contact EH&S directly to discuss the forms that are required.

(c) While waiting to receive the ordered drugs, have all employees, associates or students listed on the Controlled Substances Use Authorization Application (Appendix 2) study and sign a copy of the Controlled Substance Fact Sheet (Appendix 5). The Principal Investigator must also sign a copy of the Fact Sheet. Signed Fact Sheet must be sent to EH&S, Mail Code 1243. All copies must be kept in your records and available for inspection.

(d) Procurement Departments shall clearly indicate on all controlled substance purchase orders that the drugs are ONLY to be delivered to the SDSU Student Health Services Pharmacy. This applies to companies that deliver by UPS, Federal Express, U.S. Mail or any other carrier.

(e) Procurement Department purchase orders may only be signed by individuals who are currently on the authorized list maintained by EH&S. Drug companies periodically request this list of authorized purchase order signees and fill orders only after verifying signatures.


	Business and Financial Affairs > Environmental Health and Safety > DEA Controlled Substances >
	Environmental Health and Safety DEA Controlled Substances Millie Tran, Biosafety Officer, 619-594-2865 <mdizon@mail.sdsu.edu> Procedure for the Use of Controlled Substances in Research and Instruction Acquisition and Use Procedures: Ordering Procedures Controlled substances are usually ordered from a vendor licensed to sell the drugs, but are also sometimes received from certain governmental or other agencies that dispense drugs for research purposes at no charge. (a) To order controlled substances from a licensed vendor. Obtain a USE AUTHORIZATION CERTIFICATE from EH&S. See Section F.1 above. Complete and submit a Controlled Substances Purchase Request (Appendix 4) to EH&S. Submit a Foundation Purchase Requisition Form or SDSU Purchase Requisition Form , whichever department handles the finances of your research or instruction. (This is the usual Purchase Order Request form used for all other campus purchases, and is in addition to the Controlled Substance Purchase Request [Appendix 4] which is sent to EH&S.) After your Controlled Substance Purchase Request (Appendix 4) is approved by EH&S, a signed copy will be sent to you. The original will be sent to the SDSU or Foundation Procurement Department, along with copies of a filled-out DEA Form 222 and the DEA Registration Certificate under which the drug will be purchased and used. (NOTE: Procurement Departments are not to process Purchase Request forms until a signed Controlled Substance Purchase Request form has been received from EH&S, along with the DEA 222 form and Registration Certificate copy.) (b) To order controlled substances from a supplier other than a licensed vendor, contact EH&S directly to discuss the forms that are required. (c) While waiting to receive the ordered drugs, have all employees, associates or students listed on the Controlled Substances Use Authorization Application (Appendix 2) study and sign a copy of the Controlled Substance Fact Sheet (Appendix 5). The Principal Investigator must also sign a copy of the Fact Sheet. Signed Fact Sheet must be sent to EH&S, Mail Code 1243. All copies must be kept in your records and available for inspection. (d) Procurement Departments shall clearly indicate on all controlled substance purchase orders that the drugs are ONLY to be delivered to the SDSU Student Health Services Pharmacy. This applies to companies that deliver by UPS, Federal Express, U.S. Mail or any other carrier. (e) Procurement Department purchase orders may only be signed by individuals who are currently on the authorized list maintained by EH&S. Drug companies periodically request this list of authorized purchase order signees and fill orders only after verifying signatures.
	[top of page]	This page last updated March 10, 2008 Site contact: UCO Web Support

Environmental Health and Safety

DEA Controlled Substances

Procedure for the Use of Controlled Substances in Research and Instruction